Typically, E-Rate requires filling out 3 to 4 forms:
Form 470 describes your library's needs for Internet connections, telephone service, or networking between computers. Vendors can read your form online and submit bids to provide your library with these services.
Form 471 tells the Schools and Libraries Division what bids for services you accepted. It identifies the vendors who will be providing these services and how much these services will probably cost. The form requires calculating your e-rate discount based on the eligibility of students in your school district for free and reduced lunches. View the form instructions for more information.
Form 486 tells the Schools and Libraries Division that the services have been delivered and how much the services actually cost. This gives the Schools and Libraries Division permission to now pay the vendors.
Form 472 asks for reimbursement for the difference between the amount you paid and the cost of the services after the discount.
Writing a Technology Plan in Support of Your E-Rate Application
Kansas libraries applying for E-Rate funds are no longer required to have an approved technology plan on file with the State Library, unless applying for Priority 2 services (Internal Connections / Basic Maintenance). However, as public libraries become increasingly reliant on dependable effective technologies and communication methods in order to provide quality service, it's good practice to have a written plan that brings together in one place the resources available and the needs to be addressed.
For tips and help writing a technology plan without conforming to E-Rate requirements, try out our Technology Planning Toolkit, developed in cooperation with Kansas Regional Library Systems.
To access District Level Data, click on the Organizations tab to access the data by USD #.
Then on the left of any single-district page, click on USD ### Statistics.
Under Attendance/Enrollment Reports, access Students Approved for Free or Reduced Price Lunches Headcount Enrollment, select the school year , and select the Type of Report--either District Total or By Schools to generate a comprehensive list of all schools in the district.
Public libraries receiving federal funds (E-Rate, LSTA) are in most cases required to comply with the Children's Internet Protection Act (CIPA). View these helpful links for more information:
While not directly tied to Erate or other federal funds programs, all Kansas Public Libraries are required by law to comply with the Kansas Children's Internet Protection Act. For more information visit the KS-CIPA page.