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Mar 13

State Library of Kansas - Health Emergency Response Plan

Posted on March 13, 2020 at 4:33 PM by Holly Hutchinson

State Library of Kansas – Health Emergency Response Plan

Status and Communication:

·         This plan will be updated as needed using local guidance and recommendations. All employees will be notified by email of changes to this plan.  

·         The state librarian will continuously monitor the situation and seek guidance from State of Kansas resources.

·         Call-in and communication procedures will remain the same.

·         Statewide staff will update the website and social media per the state librarian’s instructions.

Cleaning procedures:

·         Personal work areas should be routinely cleaned by employees.

·         The east and west side public work areas have adopted individual cleaning schedules to be conducted periodically during open hours.

Materials handling:

·         Gloves are available and may be used for returned items at employees’ discretion.

·         Processing of interlibrary loan items and incoming mail will be completed according to department guidelines.

·         All items returned by patrons will be cleaned according to current protocol and CDC guidelines.

·         Example of current Talking Books guidelines:

o   All books and videos will be checked in or processed using gloves.

o   Incoming materials will then be set aside and marked with the date and will be quarantined (not put into circulation or any activities) for 8 days.

o   Machines will be disinfected and also dated and set aside for a period of 8 days before going back in to circulation.

o   Interlibrary loan reusable bags will be set aside in the same manner as above.

o   Padded mailers will not be reused.

o   Doors, knobs, tables and all surfaces in the library will be disinfected 3 times a day.

Social Distancing:

·         Do not offer to shake hands with employees or the public. If a hand is offered to you, offer your elbow or politely decline the handshake.

·         Try and refrain from handling coworkers’ property including desk items, pens, etc. Don’t offer your personal devices to others to touch. It is okay to decline offers as well.

·         Do not go into the work area of a co-worker without permission. If you must do so, notify the employee that you have done so.  

·         If you would like to temporarily suspend your “subscriptions” to inter-office magazines, please let the front desk know your wishes.

·         Respect the “personal bubble” of your co-workers and our patrons. You might not be uncomfortable but you could make others feel uneasy.

Employee illness:

·         Prevention: Employees should wash hands regularly and use alcohol based sanitizer. Avoid close contact with people who are sick. Avoid touching your eyes, nose, and mouth with unwashed hands.

·         Spread: The virus is thought to be spread mainly from person to person (within about 3 to 6 feet). It is also possible that a person can get COVID-19 by touching a surface or object that has the virus on it and then touching their own mouth or nose.

·         Symptoms: fever, cough and shortness of breath /symptoms.html.

·         Actions:  Employees with symptoms are required to stay home. If an employee comes to work with symptoms, they will be sent home. Any employees with sick household members should notify their supervisor. Employees will be notified of the possibility of exposure if a co-worker is confirmed to have COVID-19. Additionally, if an employee has a confirmed case the agency will close until a thorough cleaning is completed according to local health guidelines.


·         We will maintain services to the public using a responsible approach that includes the latest public health guidance available.

·         Our agency will only close upon orders from the governors’ office or at such time when the state librarian deems it necessary.

·         If a closure is necessary, you will be notified in person (during work hours) or by use of the calling tree (after work hours).